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We recommend using the Chrome browser. unit within UHS by calling (510) 642-6074. These obligations include ensuring diverse pools of applicants for campus positions; developing and implementing affirmative action plans that identify areas of underutilization of minorities and women; developing and disseminating annual placement goals and demonstrating good faith efforts to eliminate underutilization. : The employee is unable to work or telework because of any of the following: The employee is experiencing symptoms of COVID-19 and is seeking a medical diagnosis. President Napolitano and the 10 UC chancellors provide assurances to UC employees during these unprecedented times, Guidance regarding paid leave and remote work provisions. Further, under no circumstances may the University require that an employee use accrued compensatory time off during family and medical leave. Featuring Executive Search, our new arm of recruiting just for our clients at UC Berkeley. When can I tell the employee that s/he is being laid off? Please see Seniority Provisions Calculations for detailed information. For employees in non-exempt positions, Family and Medical Leave Act (FMLA) leave is recorded in the same way as any leave without pay, sick leave, or vacation leave: to the nearest quarter hour. , who will in turn relay that you are using EPSL for the specified dates without providing the reason. Steps to Indicate Mandated Reporter Status in TAM: This page is a list of all frequently asked questions for the Time Reporting and Leave Accrual Guidelines section. Your Employee & Labor Relations team now supports both represented and non-represented employees. However, the University can seek re-certification of the underlying illness or injury once the leave period specified on the medical certification has come and gone or prior to that time if: Certification of medical release to work may be obtained from staff employees who are not covered by a collective bargaining agreement if the department has a uniformly applied policy requiring all employees who take medical leaves for similar purposes to obtain medical certification of their ability to perform the essential functions of their position. Any University contributions into the DC Savings Choice or DC Supplement plans on the behalf of Retirement Choice Program participants will also be reduced. What types of jobs does preferential rehire cover? Under ERIT, UCRP service credit will accrue in accordance with your ERIT appointmentpercentage, so if you reduce your appointment from 100% to 75%, you will accrue 75%service credit. You may be able to work in temporary assignments during this period, depending on your skills, the type of assignments available, and other eligibility criteria, based on current policies and contractual agreements. What if I do not use a computer in my work and have no contact with campus systems? It's important that you communicate with employees early and often. A departments HR administrator should indicate on HCM when an employee has signed and completed mandated reporter forms. Yes. If an employee's schedule varies from week to week, a weekly average of the hours worked over the 12 weeks prior to the beginning of the leave period should be used to calculate the employee's normal workweek. It may be helpful to provide information in writing, but you may make an oral report. What about positions that work in an environment where there are a lot of children, but whose responsibilities do NOT interact with children under 18 (e.g. If used unwisely and a student gets sick late in the semester, attendance policy penalties are justifiably applied. Employers provide accrued paid sick leave in payroll records. ERIT is intended to be two-way commitment between the employee and his or herdepartment for the benefit of both. This agreement should be in writing. For more information on how to access this coverage, contact your health plan directly or go to CARE Services, who can assist you with a referral. Because health premiums are paid in advance for the entire month (e.g., August earnings generate September UC contributions for September coverage), premiums would have already been paid for the entire month even if the leave began in the middle of the month. The UC Policy on Reporting Child Abuse and Neglect defines "children" as anyone under 18. Examples of severe and egregious bullying behavior may vary; however, case law examples include: Possibly. Is this the same as the standard probationary period? The questions are grouped into different categories. What is the difference between a temporary layoff and a furlough? Can I adjust my ERIT percentage of time after initial approval? Yes, employees who work these alterative schedules can participate in ERIT. However, your appointmentpercentage under ERIT may not be less than 50%. However, in many cases, inclusive recruitment does not mean the need for more money, but more creativity. Sick 150 X .046154 = 6.923100 * *Part-time employees accrue pro-rated leave hours based upon appointment percentage and time on pay status. It is important to consult each union contract and PPSM for specifics. Does an employee need to label an incident as bullying for a manager to have to report it to HR? This group may include faculty members who hire children under age 18 to assist with scholarship, research, or other academic activities as volunteers or interns. Advertisements must continue to state that the University is an "Equal Opportunity/Affirmative Action Employer." A "whole day" may be less than eight hours if an employees appointment is less than 100% time. Your rights may vary depending upon the union contract or personnel policy that governs your position. Can a department call back an employee to his or her original percentage of time? No, your eligibility for health and welfare benefits will not be affected by ERIT because yourpercentage of time on pay status under ERIT cannot be reduced below 50% time. How do I find out if I am in an academic title? Unfortunately, access to paid leave in the U.S. is extremely limited and far from equal throughout the labor market. *Part-time employees accrue pro-rated leave hours based upon appointment percentage and time on pay status. Sufficient information will differ from case to case. PDF Modified Adjusted Gross Income under the Affordable Care Act Payroll Calendars. A Guide to Handling Student Absences Due to Minor Illness If an employee has a 100% appointment and it is reduced by 20% to an 80% appointment, the employee has layoff rights to a 100% position. Yes, if you have a temporary voluntary or involuntary reduction in time prior to the startingdate of ERIT, you may request to participate in ERIT prospectively. At 102 hours, the employee will have accrued 5 hours of holiday pay. UC contributions for Health insurance coverage would have already been generated at the beginning of that month for the entire month. If an exempt employee has a 90% appointment, how many vacation or sick leave hours does the employee take per day? It would depend on the exempt employees schedule for the particular day of sick or vacation leave. In the 60 working days prior to May 1, his/her department should work with him/her to reduce his/her vacation balance so that the maximum is not reached. If the behavior continues or gets worse, contact your supervisor or the office to which you made the original complaint. Can recruitment advertisements for campus positions encourage minorities, women, veterans and individuals with disabilities to apply? 8, 2021, Executive order re: paid administrative leaveRevised Nov. 12, 2020; Issued March 16, 2020, Eligible staff may now use accrued sick leave for child care reasons due to COVID-19July 27, 2020, Unable to use your vacation accruals due to COVID-19? Hasn't California Proposition 209 eliminated affirmative action? (This is the ONLY action in the Job Data section of Workforce Administration that does not require a new row.). Prior communications: March 19th, 2020: UC Expanded Paid Administrative Leave (EPAL) and tracking time in CalTime. Please see the appropriate FMLA section of the Absence from Work Policy (PDF) for a full explanation. An employee is considered a mandated reporter even if he/she is a minor if an employee's duties require contact with children on a regular basis or if their duties require direct contact and supervision of children. Forms, Policies, and Calendars | Berkeley Social Welfare For example, departments may send the posting to professional organizations or affinity groups. The exception is that if the employee takes FMLA leave as a reduced schedule or as intermittent leave, you should record the time hour-for-hour. The recruiter in Employment Services will also give you a layoff checklist that will include this information. It also covers additional . Why isn't underutilization determined at the departmental level? Rather, the University sets affirmative action recruitment goals with the expectation that hiring managers conduct inclusive recruitment when there is a job opening. Military Leave and Other Service-Related Leaves: UC Policy: . What happens when someone is at maximum accrual and doesn't accrue vacation leave for the month since no vacation leave was taken in the previous month? Yes. No clear policy. UC Berkeley offers paid sick leave for employees. 30, 2022, Additional Emergency Paid Sick Leave for COVID-19 relief available to UC employees for 2022Feb. Vacation and sick leave factor rates are assigned to an employee based on current UC policy and agreed upon union contract terms. Final Salary, which is used to calculate Preretirement Survivor Income, Death Benefits forMembers who became active before October 1, 1990, and Disability Income, will be adjustedto reflect the average percent of time on pay status during the preceding 36 months if anemployee dies or becomes disabled while participating in the ERIT program. [Note: Medical records should not be kept in the employee's personnel file.]. What happens when a non-exempt employee is required to work on a holiday? How do we record FMLA leave? Your seniority for the purpose of indefinite layoff will be treated the same as if you had notvolunteered for ERIT. The Labor Relations unit provides the notice to the unions after you provide the information to your Employee Relations Specialist, who will coordinate with Labor Relations. UC's faculty and staff are the heart of the University of California and allow UC to live up to our aspirations and values. If you are covered by a bargaining unit, preferential rehire rights only apply to positions within that bargaining unit. The Staff EEO Compliance unit in People & Culture reviews the campusaffirmative action goalsestablished for the vacant job and conducts an analysis to determine if the potential internal applicants are sufficiently diverse in areas where affirmative action goals exist. You should refer to the appropriate contract or Personnel Policies for Staff Members (PPSM) to determine your rights to severance pay in a layoff. The University's policy on reemployment of retired employees is designed to protect the University's reputation and ensure compliance with IRS pension distribution rules while continuing to . Yes, based on a 40-hour week, 5% of full-time would be 2 hours per week, regardless ofwhether your previous appointment was 100% or some other percentage. The disability information you provide is confidential and will not be used as the basis for any employment decision affecting you. Family Friendly Benefits and Policies | University Health Services FML generally cannot be retroactively designated/ therefore, it is important to provisionally designate leave as family and medical leave. Non-computer users are exempted from the training. Where can I find an accessible version of the online course? Yes. Is there a trial period for jobs I accept through recall or preferential rehire? Must an ERIT contract begin only on the first day of a month and end only on the last day of the month? If there is absolutely no way his/her department can allow him/her to take vacation leave during the 60 working days prior to May 1, then an employee covered by the PPSM potentially has four additional months in which to reduce the balance. Policy. The What To Do If You're Being Laid Off and Benefits Checklist Supplement, provide full information about how benefits are affected when an employee is laid off. Article 19 - Sick Leave Article 20 - Leaves of Absence New Pay for Family Care and Bonding Side Letter Agreement Article 21 - Military Leave Article 22 - Work Incurred Injury and Illness Article 23 - Layoff and Reduction in Time Article 24 - Medical Separation Article 25 - Resignation Article 26 - Corrective Action Discipline and Discharge However,your appointment percentage under ERIT may not be less than 50%. Can I work on my resume and go to interviews during work time? Failure to maintain records is a violation of FMLA and subjects the University to applicable sanctions. Most contracts and policies specify whether or not severance pay is appropriate. * *Part-time employees accrue pro-rated leave hours based upon appointment percentage and time on pay status. Note: Factor rates may vary depending on employees eligibility. FMLA paperwork should be maintained in a separate file like medical records. The online UC Cyber Security Awareness Fundamentals course is not fully accessible, so we have an accessible PDF that can be provided upon request. What happens to an employee's family and medical leave records when the employee transfers to another department or campus? This area cover the performance management review program 'Achieve Together' and Core Competency ABC's. Employee Resources | UCPath - University of California, Berkeley Vacation and sick leave may not be used in the same month they are earned. How will my retirement benefits be calculated if I accept a position at a lower compensation level? The policies and contracts state that employees stop accruing leave once they reach the maximum. ERIT participants should review their assigned workloads with their supervisors to work out acorresponding reduction in workload or assignments. Using the Holiday Pay Table, subtract 16 hours of holiday (168 16) and the correct column to use is "152-Hr Month." Participation in ERIT by exclusively represented employees is subject to agreement by theapplicable union. Toggle navigation. What are some examples of severe and egregious behavior? It would simply be additional regular time to be paid. July 7, 2020, COVID-19 related leaves and job protections guidance for policy-covered and represented staff employees, COVID-19 related leaves and job protections guidance for academic personnel, President Napolitano and the 10 UC chancellors provide assurances to UC employees during these unprecedented times (Espaol)April 2, 2020, FAQ about June 30 job projections (Espaol)April 2, 2020, COVID-19 leave guidance for academic supervisors, Equity and inclusion during COVID-19March 18, 2020, Guidance regarding paid leave and remote work provisionsMarch 9, 2020, Copyright Regents of the University of California, SARS-CoV-2 (COVID-19) Vaccination Program, Emergency Paid Sick Leave for COVID-19 relief extended to Dec. 31, 2022, Additional Emergency Paid Sick Leave for COVID-19 relief available to UC employees for 2022, Emergency Paid Sick Leave for COVID-19 relief available to UC employees for 2021, Update: Using accrued sick leave for child care reasons due to COVID-19, Important changes to UC's policy on temporary layoffs and benefits eligibility, Executive order re: paid administrative leave, Eligible staff may now use accrued sick leave for child care reasons due to COVID-19.